Fundraising Projects for CAS
I. WHAT IS THE DIFFERENCE BETWEEN A "DRIVE" AND A "FUNDRAISER"?
A "drive" is a collection of supplies (school items, shoes, toiletries, anything not money). A "fundraiser" literally "raises funds," or monies for a cause to which the money is donated. It's important to know the difference. Drives tend to allow students more flexibility to donate items they already have. It works well for Olympics, where we collect supplies from houses, rather than money.
II. SHOULD I CONSIDER A FUNDRAISER FOR MY CAS PROJECT?
Are you extroverted, or at least able to sell an idea to a large group? Are you willing to work with others? Do you mind paperwork and money-counting? Are you organized and detail-specific? Are you comfortable with giving up lunches? Are you comfortable with the success of your CAS project residing as much in random strangers as it resides with you? Are your parents comfortable with reimbursement from up-front costs? Are you up for a more complicated/longer project than a service volunteering or creativity project? And finally, if you are raising money in the school itself, are you comfortable with your money going into the school, a department, or club at UAIS? If you answered yes to all of these questions, a CAS fundraiser may be right for you. Read on...
III. HOW DOES A CAS FUNDRAISER PROJECT WORK?
There are two large flow-charts on the wall outside Mr. Spear's office that provide steps, instructions, and rules for CAS fundraising projects. Be mindful that generally speaking, you will not be able to sell food at UAIS for your fundraiser for a variety of reasons. So you'll need to get creative. If in school, you will need approval from the CAS coordinator, your supervisor, Student Senate and, in some cases, a building use from in the main office. Please see Mr. Spear with questions regarding these documents. But in general, the flow charts will provide the rough structure of a CAS fundraising project you wish to conduct.
For the specific details of how to plan and structure your CAS Fundraiser, the following YouTube video expertly presents every consideration possible for a UAIS student. It was designed by UAIS graduates familiar with successful fundraisers and will save you LOTS of time:
YouTube Video: https://www.youtube.com/watch?v=q1-XzpdLklQ
Script for the Fundraising Video: http://fundraiservid.blogspot.com/2017/09/planning-andexecuting-non-profit.html
IV. WHAT ARE THE BENEFITS AND DRAWBACKS OF RUNNING A FUNDRAISER FOR MY CAS PROJECT?
Benefits: A successful CAS fundraiser can greatly impact UAIS or, if conducted outside the school, an organization of your choice. Typically, the kind of student who finds success is one who is extroverted, a good salesperson, and can find a carrot to dangle in front of the student body to incentivize participation. As you can see, there aren't a ton of benefits to a CAS fundraising project. There are good reasons for this, of which you'll see below. It's important to consider the drawbacks before deciding this is what you want to do.
Drawbacks: Compared to service projects that focus on volunteering, fundraisers can be rather impersonal. Often, the benefits reaped are not directly observable, and therefore, there isn't the same level of satisfaction as one would feel with volunteer-based projects. Because you have to be a good salesperson, people who run a CAS fundraiser need to act more extroverted. Unfortunately, CAS fundraisers sometimes attract the quieter, more introverted students who shy away from volunteering, which makes a fundraiser even more challenging. CAS fundraisers are particularly time-consuming and challenging, as you can work really hard and still face a lack of success since you have to rely on others so much for its success. It involves a lot of paperwork to document where funds come from and go. Third, fundraisers don't carry the same impact on college applications and college essays as a volunteering project or collection drive--either for the student applying or the college considering it. Many universities learn a lot more about a student who talks about their personal growth when volunteering in the community. This is hard to express through a fundraiser. Additionally, some college place less weight on fundraisers since they can't tell the difference between a hard-working student and one who has their parents write a blank check for the project itself. In many cases, students don't end up raising the money they'd hoped for.
V. WHAT RULES, GUIDELINES AND ETHICAL CONSIDERATIONS DO I NEED TO FOLLOW OR BE AWARE OF?
If students are fundraising outside the school, it is expected that they follow whatever protocols and rules provided by the outside supervisor or organization, if there are any. For funds raised inside the school itself, below is a list of ethical guidelines for fundraising that also follow district protocol. Each student (group) must work in coordinator with a CAS supervisor is responsible for following district procedures for the collection, depositing, and withdrawing of monies from an account:
1. The fundraiser must first be approved by Student Senate via the Student Activities Request Form.
2. The student(s) must have a school-sponsored CAS supervisor.
3. The fundraiser may not involve the selling of food without the expressed permission of the CAS coordinator.
4. All monies must be secured at all times in a lock box.
5. Selling and collecting of money must take place in the presence of two or more individuals.
6. Immediately upon the final sale of the day, the money must be delivered to the teacher sponsor. It may NOT be placed in lockers or other locations.
7. All monies collected must be deposited by the end of the day by a teacher supervisor into a district/school account.
8. Under no circumstances may any monies be removed from the school.
8. All monies deposited may be subject to tax (see front office staff for more details).
9. All monies must be deposited for use to a non-profit 501C3 organization.
VI. HOW DO I GET REIMBURSEMENT FOR UP-FRONT SUPPLIES AND COSTS ASSOCIATED WITH MY PROJECT?
Often, fundraisers require overhead, or up-front costs to purchase materials. We strongly encourage students NOT to spend personal money for a fundraiser. In order to be reimbursed, please follow the following steps:
1. Keep itemized receipts for all supplies related to your CAS project.
2. Be sure not to co-mingle other purchases on the same receipt.
3. Store the receipts until the fundraising is complete.
4. If ordering supplies that are shipped, the shipping address must be UAIS, NOT your home. The district will NOT reimburse for any deliveries outside the school!
5. Provide receipts to your project supervisor.
6. Students cannot be reimbursed, but parents may. Checks will be processed for the amount on receipts within 2-3 weeks.